Switching to electronic invoicing for all companies: instructions

It is estimated that 2 billion invoices circulate in France each year, between companies. Time spent, paper, sending, processing, etc., the cost of an invoice received would amount to between 14 and 20 euros, between 5 and 10 euros for an invoice issued. Ecology, economy, time saving for all, but also the fight against fraud with an amount announced by Bercy of 20 billion euros in VAT which would be recovered via this system, are the main reasons which led the State to legislate on the question. The idea of ​​electronic invoicing was thus born (1) and it has been in place since January 1, 2020 for small, medium and large companies working with the public sector. The cost of an electronic invoice would thus be reduced to between 0.40 and 0.55 euro per unit. The timetable is set for its implementation in the private sector. No later than July 1, 2024 for large companies, January 1, 2025 for medium-sized companies and January 1, 2026 for SMEs and sole proprietorships. Apprehensions? Yes.

Same software, different platform

Everything will go through a private platform (if approved by the tax authorities) or public, which will be similar to Chorus Pro, the most used. Invoice-X, created by France and Germany, is an invoice format that can be read by both humans (PDF) and machines (XML) containing precise and mandatory information to be filled in. 165 data fields can thus be used in real time. The company can keep its invoicing software and then convert the document to the desired format via the platform. Very easy to use at first sight. Some of our European neighbors have already crossed the line: A few hiccups but nothing significant. For Dominique David, chartered accountant for 25 years with the Nice group Cibelly, “the difficulty of implementing electronic invoicing will be more psychological than IT. Because for some entrepreneurs, it is difficult to change their habits.” It also indicates that computer security must be reinforced.

Achilles’ heel

“De facto, everything will pass through a platform and there will no longer be any paper format for your invoices. Anticipate software updates, be square on the RGPD, secure the room where the server is installed, etc. To avoid not that this system, supposed to make life easier for entrepreneurs, does not become an Achilles’ heel.” Dominique David is a referent in the matter and can train whoever wishes to go through this step smoothly. “Some might be discouraged. We must not. We can support business leaders in this transition to operate.

Advantages

Errors avoided, information transmitted directly to the targeted interlocutors, automatic computer archiving, there are many advantages of the Factur-X. For our accountant, this is the time saving he expects: “Entering invoices is a tedious and time-consuming task. This system should allow us to free up time to further develop our advisory mission. We bet that the promise will be kept.”

(1) Finance law of January 1, 2020, order of September 15, 2021.

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Switching to electronic invoicing for all companies: instructions


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