Electronic invoicing will become mandatory for all organisations. For the time being, the deployment has begun in certain structures. This is a chance for businesses! Indeed, one of the objectives of electronic invoicing is to speed up payment times.
Objectives and legal deadlines of electronic invoicing
Some figures on electronic invoicing in France
- more than 2 billion BtoB invoices exchanged / year, of which only 20% in electronic format;
- 4 million companies subject to it, including 300 large companies and 6,000 ETIs;
- 15 billion euros difference between the expected VAT and that actually collected (147 billion in the EU).
Objectives of the invoice dematerialization reform in France
The regulations will lead companies to make in-depth changes to their accounting processes in a very short period of time.
The expected benefits are numerous for companies and public authorities alike:
- strengthen the competitiveness of companies by reducing payment terms;
- more effectively manage the activity of companies with an almost instantaneous view of their economic situation, facilitating decision-making;
- facilitate VAT declarations and fight against fraud.
The general electronic invoicing project has been in operation since 2020 and should be fully implemented in 2026:
- November 2020: DGFIP report, first consultations and recommendations;
- September 2021: ordinance no. 2021-1190, details on implementation and penalties in the event of breach;
- July 1, 2024: issue obligation for large companies (more than 5,000 employees and/or turnover > 1.5 billion euros);
- January 1, 2025: issue obligation for medium-sized companies (between 250 and 5,000 employees and/or turnover between 50 million and 1.5 billion euros);
- January 1, 2026: issue obligation for SMEs / VSEs (less than 250 employees and/or turnover < 50 million euros).
In addition, all companies will be required to send domestic BtoB invoices to the tax authorities. They will be able to do so either via a registered private platform or via the public billing portal (CHORUS).
Why is the reliability of your third-party data an important step?
On average, between 5 and 10% of the SIRENs in a portfolio are missing or incorrect. These anomalies can lead to customer disputes, penalties, increased payment times and reduced team productivity.
The reliability of third-party data is a prerequisite for electronic invoicing. Indeed, a number of identification data (SIREN number, intra-community VAT number, country, etc.) are mandatory for the State to charge VAT.
Anticipation is the condition for the successful transition to electronic invoicing. She allows to :
- control the impacts on your information systems;
- be autonomous via tool configuration and user training;
- avoid financial penalties;
- maintain good relations with your partners (tax authorities, customers, suppliers).
The reliability of your third-party data allows you to:
- standardize your database and avoid duplicates;
- to identify with certainty a registered office or an inactive company;
- enrich your information about your third parties;
- to be alerted in the event of changes (moving, merger, failure, etc.).
In addition, interaction with your business tools (CRM for commerce, ERP for operations, SRM for purchasing) is facilitated and optimized.
The digital invoice processing process improves payment times by streamlining and accelerating exchanges. Its proper functioning is based on a reliable Customer repository. Companies are strongly advised to anticipate the arrival of electronic invoicing as of now by structuring their third-party repository and implementing business processes that include 360° assessments, both on financial criteria, compliance and of CSR.
To help you in your efforts to make your third-party database more reliable, Altares offers you a free diagnosis of your customer portfolio.
> To find out more about making customer data more reliable in the electronic invoicing process, the Altares teams are pleased to invite you to a webinar round table “Digitalization of processes” on Tuesday January 24 from 11 a.m. to 11:45 a.m. Click here to register for this free webinar!
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Electronic invoicing to improve your cash flow
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